THE COMPANIES ORDINANCE
MEMORANDUM OF ASSOCIATION OF INDIAN RECREATION CLUB
1. The name of the Company is "Indian Recreation Club" (hereinafter called "The Club").
2. The Registered Office of the Club will be situate in Hong Kong.
3. The objects for which the Club is established are:-
(a) To take over the assets, property, effects, benefits and liabilities of the present unincorporated Club known as "Indian Recreation Club".
(b) To promote the games of Cricket, Tennis, Lawn Bowls and other sports and pastimes, and social intercourse among the residents of Hong Kong irrespective of race, nationality or creed.
(c) To continue the upkeep and maintenance of the existing Club House and grounds in Hong Kong, and to erect and provide Club Houses, bungalows, matsheds, or other residences, pavilions, lavatories, kitchens, refreshment rooms, workshops, sheds and other conveniences in connection therewith and to furnish and maintain the same, and to permit the same and the property of the Club to be used by Members and other persons, either gratuitously or for payment.
(d) To purchase, hire, make or provide and maintain all kinds of furniture, implements, tools, utensils, plate glass, linen, books, papers, periodicals, stationery, cards, games and other things required or which may be conveniently used in connection with the Club Houses and other premises of the Club (wherever the same may be) by persons frequenting the Club, whether Members of the Club or not.
(e) To buy, prepare, make, supply, sell and deal in all kinds of equipment used in connection with athletic sports, and all kinds of provisions, wines and spirits, tobacco, mineral waters and refreshments required or used by Members of the Club or other persons frequenting the premises of the Club.
(f) To purchase, take on lease or in exchange, or otherwise acquire any lands, buildings, easements, rights of common or property, real or personal, which may be requisite for the purpose of or conveniently used in connection with the objects of the Club and to sell, demise, mortgage, give in exchange, or dispose of the same, or any part thereof.
(g) To hire and employ secretaries, treasurers, auditors, clerks, managers, servants, groundsmen, and to pay them, and to others in return for services rendered to the Club, honorarium, salaries, wages, allowances, gratuities and pensions.
(h) To lend or hire out for public use its grounds, Club Houses, and other premises of the Club (wherever the same may be) either gratuitously or for payment.
(i) To promote and hold, either alone or jointly with any other association, club or person athletic sports and meetings, competitions and matches, and to offer, give or contribute towards prizes, medals and awards, and to promote, give or support dinners, balls, dances, concerts and other entertainments.
(j) To establish, promote, or assist in establishing or promoting, and to subscribe to or become a member of any other association or club whose objects are similar, or in part similar, to the objects of the Club, or the establishment or promotion of which may be beneficial to this Club provided always that such association or club shall prohibit the distribution of its income and property amongst its members to an extent at least as imposed on the Club under or by virtue of Clause 4 hereof.
(k) To invest and deal with the moneys of the Club not immediately required upon such securities, and in such prudent and reasonable manner as may from time to time be determined.
(l) To borrow or raise, and give security for money by the issue of or upon bonds, debentures, bills of exchange, promissory notes and other obligations or securities of the Club, or by mortgage or charges upon all or any part of the property of the Club.
(m) To accept subscriptions, donations and endowments and to make drives for funds as are permitted by Government for the carrying out or advancement of the objects of the Club.
(n) To make representations to Government or any other authority for land or lease, of any land or property and to obtain any privileges or concessions and to enter into any agreement with Government or such authority for the promotion of the objects of the Club.
(o) To establish and maintain a "Staff Gratuity Plan" with funds to be contributed by the Club for payment of gratuity to servants of the Club on retirement from active service, provided that such plan may be revoked as may be determined by the Club.
(p) To do all such other lawful things as are incidental or conducive to the attainment and furtherance of the above objects.
(i) In case the Club shall take or hold any property which may be subject to any trusts, the Club will only deal with or invest the same in such manner as allowed by law, having regard to such trusts.
(ii) The objects of the Club shall not extend to the regulation of relations between workers and employers or organisations of workers and organisations of employers.
(iii) The powers set forth in the Seventh Schedule to the Companies Ordinance (Cap.32) are hereby excluded.
4. The income and property of the Club whencesoever derived shall be applied solely towards the promotion of the objects of the Club as set forth in this Memorandum of Association, and no portion thereof shall be paid or transferred directly or indirectly, by way of dividend, bonus or otherwise howsoever by way of profit to the Members thereof; Provided that nothing herein shall prevent the payment, in good faith, or remuneration to any officer or servant of the Club, or to any Member thereof in return for any services actually rendered thereto, nor prevent the payment of interest at a rate not exceeding the bank rate of interest at the time on money lent, or reasonable and proper rent for premises demised or let by any Member to the Club; but so that no Committee Member or management or governing body of the Club shall be appointed to any salaried office of the Club, or any office thereof paid by fees, and that no remuneration or other benefit in money or money's worth shall be given by the Club to any Committee Member or governing body except repayment of out-of-pocket expenses and interest at the rate aforesaid on money lent or reasonable and proper rent for premises demised or let to the Club provided that the provision last aforesaid shall not apply to any payment to any Company of which a Committee Member may be a member in which such member shall not hold more than one-hundredth part of the Capital, and such member shall not be bound to account for any share of profits he may receive in respect of any such payment.
5. No addition, alteration or amendment shall be made to or in the regulations contained in the Memorandum and Articles of Association for the time being in force, unless the same shall have been previously submitted to and approved by the Registrar of Companies in writing.
6. The fourth and fifth paragraphs of this Memorandum contain conditions on which a licence is granted by the Registrar of Companies to the Club in pursuance of Section 21 of the Companies Ordinance.
7. The liability of the Members is limited.
8. Every Member of the Club undertakes to contribute to the assets of the Club in the event of the same being wound up while he is a Member, or within one year after he ceases to be a Member, for the payment of the debts and liabilities of the Club before he ceases to be a Member, and the costs and expenses of winding up and for the adjustment of the rights of the contributories among themselves, such amount as may be required not exceeding ten dollars.
9. If upon the winding up or dissolution of the Club there remains, after satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed, among the Members thereof, but shall be given or transferred to some other institution or institutions having objects similar to the objects of the Club, and which shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as is imposed on the Club under any by virtue of Clause 4 hereof, such institutions or institutions to be determined by the Members of the Club at or before the time of dissolution, and in default thereof by a Judge of the High Court of the Hong Kong Special Administrative Region having jurisdiction in regard to charitable funds, and if and so far as effect cannot be given to the aforesaid provision then to some charitable objects.
10. True accounts shall be kept of the sums of money received and expended by the Club, and the matter in respect of which such receipt and expenditure take place, and of the property, credits and liabilities of the Club; and, subject to any reasonable restrictions as to the time and manner of inspecting the same that may be imposed in accordance with the regulations of the Club for the time being, shall be open to the inspection of the Senior Members. Once at least in every year, the accounts of the Club shall be examined and the correctness of the balance sheet ascertained by one or more authorised auditor or auditors.
THE COMPANIES ORDINANCE
(Company Limited by Guarantee and
not having a Share Capital)
ARTICLES OF ASSOCIATION OF INDIAN RECREATION CLUB
1. In these Articles, unless there is anything in the subject or context inconsistent therewith:-
'Accounts' means the balance sheet (including every document required by law to be annexed to it) of the Club referred to in Article 26.
'Annual General Meeting' means the yearly General Meeting of the Members of the Club.
'Club' means the Company registered as the Indian Recreation Club.
'Committee' means the General Committee of the Club for the time being.
'Committee Member' means any member of the Committee for the time being.
'Extraordinary General Meeting' means a General Meeting of the Members of the Club specially convened as an Extraordinary
General Meeting under these Articles.
'Extraordinary Resolution' means an extraordinary resolution of the Club passed in accordance with Section 116 of the Ordinance.
'General Meeting' means a General Meeting of the Members of the Club whether Annual or Extraordinary.
'Hong Kong' means the Hong Kong Special Administrative Region.
'In Writing' means written, typewritten, stencilled or printed, or partly typewritten, partly stencilled or partly printed.
'Officers' means the President, the Vice President, the Secretary and the Treasurer of the Club for the time being.
'Ordinance' means the Companies Ordinance, Chapter 32, Laws of Hong Kong.
'Office' means the registered office of the Club for the time being.
'Report' means those reports of the Club referred to in Article 26.
'Secretary' means the Honorary Secretary of the Club for the time being.
'Special Resolution' means a special resolution of the Club passed in accordance with Section 116 of the Ordinance.
'Sub-Committee' means any sub-committee appointed by the Committee under Article 12.
'Treasurer' means the Honorary Treasurer of the Club for the time being.
'Indian' means any person of Indian origin or descent notwithstanding any subsequent change of nationality.
'Malay' means any person of Malay origin or descent notwithstanding any subsequent change of nationality.
'Pakistani' means any person of Pakistani origin or descent notwithstanding any subsequent change of nationality.
'Member' includes all categories of members of the Club set out in Article 33.
Words importing the singular number include the plural number, and words importing the plural number include the singular number.
Words importing the masculine gender include the feminine gender.
The Articles of Association and the Bye-laws of the Club shall together form the Rules of the Club.
2. For the purpose of registration, the number of Members is declared not to exceed 5,000 provided that the said number of Members may be altered by a resolution of a General Meeting.
3. The Club is established for the purpose expressed in the Memorandum of Association.
4. The Officers of the Club shall be the President, the Vice President, the Secretary and the Treasurer. They shall be proposed and seconded from and among the Senior Members and be elected by the Members at each Annual General Meeting. They shall hold office until the next Annual General Meeting when they shall retire, but shall be eligible for re-election from year to year.
5. A firm of accountants in Hong Kong may be appointed at an Annual General Meeting to act as Treasurers of the Club provided that the firm of accountants shall not receive any remuneration or other benefit in money or money's worth from the Club. In the event of such an appointment, any representative of such firm who is also a Senior Member of the Club and is deputed by the firm to attend a meeting or meetings of the Committee shall be deemed to be a Committee Member at such meeting or meetings.
6. The management of the affairs of the Club shall be vested in the Committee.
7.(a) The Committee Members shall be fifteen in number and shall consist of the Officers, a Bar Convenor, a House Convenor, a Grounds Convenor, a Cricket Convenor, a Tennis Convenor, a Lawn Bowls Convenor, a Badminton Convenor, a Hockey Convenor, a Social Convenor and two other Senior Members to be elected at each Annual General Meeting by the Members from the Senior Members present. A Senior Member who is not present at the Annual General Meeting shall only be eligible for election if he has given his consent In Writing to stand for election. Any vacancy on the Committee occurring during the year shall be filled by co-option by the Committee of another Senior Member provided that the Senior Member so co-opted by the Committee shall hold the office up to the date of the next Annual General Meeting and will then be eligible for re-election.
(b) The first Committee consists of Mr. O. Sadick, President; Mr. M. B. Hassan, Vice President; Mr. M. S. F. Din, the Secretary; Mr. K. M. Hassan, the Treasurer; Mr. E. Yusuf, Bar Convenor; Mr. C. F. Ebrahim, Cricket Convenor; Mr. S. A. K. Bux, Tennis Convenor; Mr. S. Bucks, Lawn Bowls Convenor; Mr. A. Ulla, Badminton Convenor; Mr. H. Barma, Billiards Convenor; Mr. A. D. Karamdin, Hockey Convenor; Mr. A. B. Moosdeen, Social Convenor; Mr. A. R. Karamdin, Mr. S. Yusuf and Mr. M. A. Wahab, Committee Members.
(c) The office of any Committee Member shall be vacated:
(i) if the Committee Member fails to attend three consecutive meetings of the Committee without a valid reason or misbehaves at a meeting of the Committee, or
(ii) if the Committee Member becomes bankrupt or makes any composition or arrangement with his creditors, or
(iii) if the Committee Member becomes of unsound mind, or
(v) if the Committee Member ceases to be a Member of the Club.
8. The Convenors of Bar, House, Grounds, Cricket, Tennis, Lawn Bowls, Badminton, Hockey and Social (or such other branch of the Club's activities as the Committee may decide) shall be elected at each Annual General Meeting directly after the election of the Officers, and before the election of the remaining Committee Members.
9. At all meetings of the Committee, seven Committee Members shall form a quorum and in the event of an equality in votes the Chairman shall have a casting vote.
10. On the written requisition of any three Committee Members or such requisition as provided by Section 113 of the Ordinance, the Secretary shall call a special meeting of the Committee.
11. The President or in his absence, the Vice President, shall take the chair at all meetings of the Committee, and in their absence, the other Committee Members may appoint one of their number to act as Chairman.
12. The Committee may appoint Sub-Committees for such purpose as may be deemed advisable. Any such Sub-Committee shall consist of at least two Senior Members of the Club. Members of such Sub-Committees must be the Members of the Club.
13. The Officers of the Club shall be ex-officio members of all such Sub-Committees.
14. Any Sub-Committee so formed shall conform to all the regulations that may from time to time be made by the Committee for its administration.
15. Subject to the control of the Committee or to its review, the decisions of any Sub-Committee shall be final in all matters coming within its administration.
16. The business of the Club shall be managed by the Committee. The Committee shall exercise all such powers and do all such things as may be exercised or done by the Club save such as are, by these Articles or by any Ordinance in force in Hong Kong, required to be exercised or done by the Club in any General Meeting, subject nevertheless to any regulations of these Articles, to the provisions of the Ordinance and to such regulations or provisions, as may be prescribed by the Club in General Meetings; but no regulations made by the Club in General Meetings shall invalidate any prior act of the Committee which would have been valid if such regulations had not been made.
17. The Committee shall have power to appoint and remove all servants of the Club (not being the members of the Committee) and to fix the amount of their remuneration; also to purchase all necessary gear, furniture, refreshments, etc. and incur other expenditure for the requirements of the Club.
18. The Committee shall have power from time to time to make, alter and rescind all such Bye-laws as it may deem necessary or convenient for the proper conduct and management of the Club, and in particular, though not exclusively they may by such Bye-laws regulate:-
(a) The hours of the opening and closing of the Club House or other premises belonging to the Club or any part thereof;
(b) The charges to be paid for participation in any games or functions of the Club and for the use or supply of any of the property of the Club;
(c) The rules to be observed by Members and visitors;
(d) The admission of visitors to the premises and benefits of the Club;
(f) The conduct of Members and visitors of the Club in relation to one another and to the Club servants;
(g) The setting aside of any part or the whole of the Club premises and grounds for any particular purpose;
(h) The imposition of penalties for the breach of any Bye-laws or any Articles of Association of the Club;
(i) The election and expulsion of Members; and
(g) Generally all such other matters as are commonly the subject matter of Club rules;
Provided always that no Bye-laws shall be inconsistent with or shall affect or repeal anything contained in these Articles, and that any Bye-laws may be set aside or modified by a Special Resolution of a General Meeting.
19. The Committee shall have power to revise from time to time the entrance fees and/or subscriptions payable by all Members, by such amount and on such terms as it shall in its discretion think fit; provided always that the Committee shall first give to the Members 30 days' notice of its intention so to do.
20. The Committee shall have power to levy on each Member for a particular project or renovation of the Club as the Committee may from time to time determine a sum not exceeding one year's subscription, provided always that the Committee shall first give to the Members 30 days' notice of its intention so to do.
21. The Committee shall adopt such means as it deems sufficient to bring to the notice of all Members all such Bye-laws, amendments or repeals. All such Bye-laws, so long as they are in force, shall be binding upon all Members, and unless otherwise stated shall become effective from the date of the notice.
(i) all sums of money received and expended by the Club and the matters in respect of which the receipt and expenditure takes place;
(iii) the assets and liabilities of the Club.
(b) Proper books shall not be deemed to be kept if there are not kept such books of account as are necessary to give a true and fair view of the state of the Club's affairs and to explain its transactions.
(c) The accounts shall be made up to and closed on the 31st day of December in each year and a balance sheet containing a summary of the assets and liabilities of the Club shall be signed by the President or the Vice President, and the Treasurer and two Committee Members. The auditors' report shall be attached to each balance sheet.
23. The books of account shall be kept at the Office of the Club, or, subject to Section 121(3) of the Ordinance, at such other place or places as the Committee thinks fit, and shall always be open to the inspection of the Committee Members.
24. The Committee shall from time to time determine whether and to what extent and at what times and places and under what conditions or regulations the accounts and books of the Club or any of them shall be open to the inspection of Members not being Committee Members, and no Member (not being a Committee Member) shall have any right of inspecting any account or book or document of the Club except as conferred by statute or authorized by the Committee or by the Club in General Meeting.
25. The Committee shall from time to time in accordance with Sections 122 and 129D of the Ordinance, cause to be prepared and to be laid before the Club in General Meeting such income and expenditure accounts, balance sheets and reports as are referred to in those sections.
26. A copy of every balance sheet (including every document required by law to be annexed to it) which is to be laid before the Club in General Meeting, together with a copy of the Committee's report and a copy of the auditor's report, shall not less than 21 days before the date of the meeting be sent to every Member of the Club provided that this Article shall not require a copy of those documents to be sent to any person of whose address the Club is not aware.
27. The Committee shall cause minutes to be made in books provided for the purpose:-
(a) of all appointments of the Officers;
(c) of all resolutions and proceedings at all meetings of the Club, and of the Committee and of Sub-Committees,
and every Committee Member present at any meeting of the Committee and every Member present at any meeting of Sub-Committees shall sign his name in a book to be kept for that purpose.
28. If at any time the Club in General Meeting shall pass a resolution authorising the Committee to borrow money for the purposes of the Club, the Committee shall be empowered to raise such sums of money at any one time or from time to time at such rate of interest and in such form and manner and upon such security as shall be specified in such resolution, and thereupon the Committee shall, in manner provided by Article 31 hereof or in such other manner as circumstances may require or as the Committee shall think fit, make all such dispositions of the Club property or any part thereof and enter into such agreements in relation thereto as the Committee may deem proper for giving security for such loans and interest. All Members of the Club, whether voting on such resolution or not, and all persons becoming Members of the Club after the passing of such resolution and all others who may by virtue of these Articles be entitled to the privileges and to the use of the property of the Club, shall be deemed to have assented to the same as if they have voted in favour of such resolution and shall be bound thereby.
29. The Treasurer shall receive all entrance fees, subscriptions, amounts due on bills and all other moneys coming to the Club. His receipt shall be the only valid discharge and he shall pay into a bank, to be named by the Committee, all moneys received by him.
30. All cheques shall be signed jointly by the Treasurer and one other Officer of the Club. If for any reason the Treasurer is unavailable then these shall be signed jointly by the President and one other Officer of the Club.
31. The Secretary shall cause the seal of the Club to be kept, and he shall affix the seal, with the authority of the Committee and in the presence of at least two Committee Members, to all instruments requiring to be sealed, and all such instruments shall be signed by the two Committee Members present and by the Secretary.
32. Admission of Members shall be in the hands of the Committee. A candidate applying for membership ("the Candidate") must be introduced to two Committee Members before his application is posted. On election such person shall pay an entrance fee and advance subscriptions as the Club in General Meeting shall from time to time prescribe. A Candidate must be proposed by one Senior Member ("the Proposer") and seconded by another ("the Seconder"), and an application for admission must be In Writing signed by the Candidate as well as by the Proposer and the Seconder.
33. Members are divided into eight categories, to wit:-
(a) Senior Members;
(b) Ordinary Members;
(c) Subscriber Members;
(d) Lady Members;
(e) Lady Subscriber Members;
(f) Student Members;
(g) Student Subscriber Members; and
(h) Family Members.
34. The subscriptions for all categories of Members shall be as the Club in General Meetings shall from time to time prescribe.
35. SENIOR MEMBERS: All Members who are on the list of Voting Members on the date of incorporation of the Club shall be Senior Members.
(a) An Ordinary Member who has been a Member for 5 continuous years next preceding the date of his application shall be eligible to apply to become a Senior Member.
(b) Any Ordinary Member regardless of the number of years he has been a Member shall be eligible to be elected a Senior Member in a General Meeting provided that the election of such Member shall have been proposed by the Committee for the time being. Provided always that in any one year the number of such Members proposed and elected under this paragraph shall not exceed the number of Members elected as Senior Members under paragraph (a) hereof.
36. ORDINARY MEMBERS: Any male person of Indian, Pakistani or Malay origin or descent of 18 years of age or over shall be eligible to become an Ordinary Member upon election.
(a) Upon application and subject to the approval of the Committee, any legal husband of a Lady Member shall be eligible to become an Ordinary Member, but such Ordinary Member shall not be eligible under any circumstances to apply to be a Senior Member, notwithstanding Articles 35(a) and (b).
37. SUBSCRIBER MEMBERS: Any male person of other than Indian, Pakistani or Malay origin or descent shall be eligible to become a Subscriber Member upon election.
(a) The lawful spouse of a Subscriber Member or a Lady Subscriber Member shall be eligible to become a Lady Subscriber Member or Subscriber Member upon election. Such spouse applicant of a Member shall pay one-half the amount of entrance fees payable by the Subscriber Member or the Lady Subscriber Member.
38. LADY MEMBERS: Any female person of Indian, Pakistani or Malay origin or descent of 18 years of age or over, upon election, shall be eligible to become a Lady Member.
(a) Upon application and subject to the approval of the Committee, any legal wife of an Ordinary Member shall be eligible to become a Lady Member.
39. LADY SUBSCRIBER MEMBERS: Any female person of other than Indian, Pakistani or Malay origin or descent, upon election, shall be eligible to become a Lady Subscriber Member.
40. (a) STUDENT MEMBERS: Any full time student of Indian, Pakistani or Malay origin or descent of either sex shall, upon election, be eligible to become a Student Member. Student Members shall be eligible to represent the Club in all competitive games or sports. A Student Member shall be required to pay (in addition to the entrance fee) the monthly subscriptions. Student Members shall automatically become Ordinary Members or Lady Members (as the case may be) on attaining 18 years of age, or as soon as they cease being a student whichever is earlier.
(b) Subject to the approval of the Committee, children under 18 of Ordinary Members and Lady Members elected under Articles
36(a) and 38(a) respectively, are also eligible to become Student Members, and shall be entitled to avail themselves of such facilities as accorded to Student Membership.
(c) Any student under the age of 18 whose parents are or have become Subscriber Member and/or Lady Subscriber Member shall be eligible to become a Student Subscriber Member upon payment of entrance fee decided upon by the Committee applicable to the age of the applicant. Such Student Subscriber Member shall automatically become a Subscriber Member or Lady Subscriber Member on attaining 18 years of age or as soon as he or she ceases being a student whichever is earlier.
41.(a) FAMILY MEMBERSHIP: Any Member (other than a Student Member or a Student Subscriber Member) may make application to the Committee for admission of his family members to Family Membership of the Club.
(b) Upon the approval of the Committee (which approval shall in the any event be at the sole and absolute discretion of the Committee), all or such family members of the Member may be admitted to Family Membership of the Club. Such applicant for Family Membership will have to pay 150% of the prevailing Membership Fee covering the spouse and 2 children under the age of 18 but he need not pay their entrance fees.
(c) Upon payment of such monthly fee to be decided by the Committee, family members of the Members who have been admitted to Family Membership may use and enjoy the facilities of the Club which such Member is entitled to use and enjoy, including representing the Club in sports. Nevertheless, save the right to use and enjoy the Club's facilities as aforesaid, the family members of such Member are however not Members by themselves and are not entitled to any voting right at any meeting of the Club.
(d) For the purpose of Article 41, family members of a Member shall only be limited to lawful spouse and children of the Member and provided always that the total number of family members of any Member admissible to Family Membership shall not exceed 4 persons, i.e. the Member himself, his spouse and his 2 children under the age of 18 years.
(e) The child of any Member having been admitted to Family Membership shall forthwith cease to be a Family Member upon his attaining the age of 18 years provided that he shall be eligible to be admitted to another appropriate category of Membership upon payment of the prevailing entrance fee of that category at that time.
(f) Each Member shall be fully responsible, and indemnify and hold harmless the Club, for all acts and omissions of his family members who have been admitted to Family Membership.
42. Any Member who has attained 18 years of age shall be entitled to attend and, subject to Articles 76 and 78, vote at all
43. A Member changing his business and/or residential address shall give due notice In Writing to the Secretary and shall funish him with an address to which notices and letters may be sent. All notices and letters sent by post or otherwise to the last known address shall be considered as duly received by the Members.
44. The application for membership of the Club, duly completed, shall after payment of the entrance fee and 3 months' subscriptions in advance be posted in the Club House for at least fourteen days.
45. Upon the expiry of the said fourteen-day period, such application shall be tabled at the next meeting of the Committee. If there is no objection raised by any Committee Member during the meeting, the Candidate is deemed to be elected. If there is any objection raised by any Committee Member during such meeting, the application shall be determined by the Committee by casting of votes. The Candidate shall be elected by a majority of the Committee Members present and voting.
46. A Candidate shall be entitled to avail himself of the use of the Club House, grounds, and gear, and to obtain refreshments upon payment during the time his application is being processed, but the Proposer and the Seconder shall be jointly and severally liable for all sums due to the Club prior and up to the day of his election being declared.
47. A Candidate proposed and not elected may not be proposed again until the expiration of three months, nor shall he make use of the Club House, property or grounds.
48. On the election of a Member the fact shall be notified to him In Writing and a copy of the Memorandum and Articles of Association and the Bye-laws of the Club with a statement of his Account shall be forwarded to him as soon as possible.
49. In the event of the non-election of a Candidate, notice In Writing shall be sent to such Candidate and the Proposer and the Seconder as soon as possible.
50. The subscription of a newly elected Member shall commence from the month in which he applies for membership of the Club.
51. If at any time after the election of a Member, a majority of the Committee shall be of the opinion that he has been elected under any mis-representation made by him or the Proposer or the Seconder or if any material information has been withheld, the Committee shall after enquiry, and notice to the person so elected, have power to erase his name from the list of Members and shall notify him that he has ceased to be a Member.
52.(a) A Member whose name has been erased from the list of Members pursuant to Article 51 may within 21 days from the date of such removal lodge an appeal In Writing to the Committee.
(b) The Committee shall within 14 days after its receipt of the appeal set up an ad hoc appeal panel consisting of 3 Senior Members not being Committee Members to hear the appeal.
(d) The appellant and the Committee shall be allowed to make representations to the appeal panel at the hearing of the appeal.
(e) If the appellant shall fail to attend the hearing of the appeal at the designated date, time and venue, the appeal panel shall be entitled to make such decision or directions as the appeal panel shall deem fit.
(g) Subject to sub-Article (h) hereinbelow, the decision of the appeal panel shall be final and conclusive.
(h) The appellant may appeal against the decision of the appeal panel to the Members in general meeting by requisitioning an Extraordinary General Meeting, within 21 days from the date of the appeal panel making the decision against which the appeal is lodged, in such manner as prescribed in Article 75. The decision of the appeal panel shall continue to hold good unless and until the appeal panel's decision is overturned by the Members at the said Extraordinary General Meeting.
53. A Member desiring to resign from the membership of the Club shall inform the Secretary In Writing to that effect.
54. The rights and privileges of a Member shall be personal to himself and not transferable by his own act or by the operation of law, and shall cease upon his death, or upon his ceasing to be a Member under the provisions of these Articles.
55. Any person who ceases to be a Member, shall, nevertheless, remain liable to pay to the Club all moneys which at the time of his ceasing to be a Member were due from him to the Club.
56. Any Member who leaves Hong Kong for a continuous period of not less than 3 months shall be deemed to be an Absent Member and the following provisions shall apply:-
(b) If the intended period of absence shall exceed 12 months, the Absent Member must, simultaneously when he gives the said notice to the Secretary, pay to the Club in advance a one-off fee to be decided by the Committee. An Absent Member's name is moved to the Absent Members List provided he had not been in default in any way.
(c) Subject to (d) below, an Absent Member must within 14 days from the date of his returning to Hong Kong give notice of the same In Writing to the Secretary to re-activate his membership. If the Absent Member shall fail to give such notice within the said 14-day period, he may be liable to be struck off from the list of Members.
(d) An Absent Member returning to Hong Kong for a short stay of not exceeding 14 days shall be entitled to use the Club for a period of not exceeding 14 days whilst continuing to be an Absent Member, provided that he has given prior notice In Writing of the same to the Secretary and subject always to such conditions that the Committee may in its absolute discretion deem fit to impose. In the case that such stay is more than 14 days and upto 2 months, the Absent Member shall be entitled to use the Club upon payment of the normal subscription to the Club.
(e) Notwithstanding any provision in (a) above, any Absent Member who leaves Hong Kong after the first 10 days or returns to Hong Kong before the last 10 days of any month shall be liable to pay the subscription for that month.
(f) The Committee has the absolute discretion to withhold the exemption from payment of subscription in respect of any Absent Member who has requested to place his name on the list of Absent Members if such Absent Member is liable to pay the Club for whatever amount in whatsoever nature.
(g) Upon the Absent Member's returning to Hong Kong and his payment of the prevailing monthly subscription (together with all amounts due from him to the Club, if any), the membership of the Absent Member shall be re-activated forthwith, in which event he shall be entitled to all the rights and privileges of a Member under his membership.
(h) The period of absence from Hong Kong of an Ordinary Member shall be disregarded for the purpose of reckoning his eligibility to apply to become a Senior Member under Article 35(a).
57. On recommendation and subject to the approval of the Committee a Senior Member who has made exceptional contribution to the Club or has paid a subscription fee for 15 years may be elected a Life Member at any General Meeting or Extraordinary General Meeting of the Club and shall thereafter be entitled to all the privileges of the Club without paying the monthly subscription and the game fees.
58. A Senior Member may become a Life Member upon payment to be decided by the Committee subject to the provisions of Article 57.
59. The Committee shall have power to invite any person to make use of the Club as an Honorary Member without payment of any entrance fee or any monthly subscription for a period not exceeding one year. Such Honorary Member shall be entitled to all the benefits and privileges of membership of the Club except that he shall not be qualified to be an Officer or a Committee Member or to vote upon any question at any meeting of the Club, nor shall he have any voice in the management of the Club.
Overseas Visitors to Hong Kong
60. Any visitor to Hong Kong may be admitted to the Club as a Visiting Member on the proposal of a Senior Member, seconded by another Senior Member for a period not exceeding two months in any twelve months on a payment of a monthly subscription to be decided by the Committee payable in advance. The proposer and seconder shall jointly and severally be responsible for all liabilities to the Club incurred by such Visiting Member.
61. The Committee may in their discretion at any time withdraw the privileges accorded to a Visiting Member.
Guests of Members
62. A same guest shall not be introduced more than twice a month or 8 times in one year and shall be accompanied by the Member introducing such guest who shall register his guest on the Guest Book provided for that purpose.
63. The foregoing Article relating to Guests shall not apply to any person taking part in theatricals, concerts, matches or other entertainments of the Club or to any one invited to such entertainments by the Committee.
64. Monthly subscriptions, bar and other accounts due to the Club including payments due under Article 20 from Members shall be paid on or before the fifteenth day of the month following that in which the same were incurred.
65. Any Member infringing Article 64 aforesaid shall be notified by the Secretary or the Treasurer by letter stating the amount due, and in the event of non-payment within two weeks, such Member's name may be posted in the Club House. If at the expiration of one month of such posting the amount due still remains unpaid, such person's name shall be struck off from the list of Members and thereupon he shall cease to be a Member of the Club.
66. Members in default whose names have been posted under Article 65 shall lose their rights to the amenities of the Club and the right to vote at any meeting of the Club (if so privileged) until all claims by the Club have been met.
67. The Committee may, at its discretion, re-instate any Member under Article 65 hereof upon payment of all claims due to the Club.
68. If any Member shall refuse or neglect to comply with the provisions of the Articles and Bye-laws of the Club, or in case his conduct or behaviour (whether inside or outside the Club Premises) shall in the opinion of the Committee be injurious or detrimental to the character reputation unbecoming of a Member in the interest of the Club, the Committee shall hold an inquiry and if the Committee should rule against the offending Member, the Committee shall recommend:
(a) expel the Member; or
(b) suspend the Member from the use of the Club Premises and its facilities and from all or any of the privileges of membership for a period not exceeding 18 months during which period the Member is to continue to pay his subscription; or
(c) take such other action in respect of the Member as it sees fit including imposing a fine and/or issuing a warning concerning the Member's future conduct or behaviour.
If a Member is invited to resign fails to submit such resignation within two weeks of the despatch of such invitation, the Committee shall remove the name of the Member from the list of Members and thereafter the individual shall not be entitled to use the Club.
Any Member whose name has been removed from the list of Members for breach of the provisions in these Articles or of the Club's rules or Bye-laws shall under no circumstances be brought into the Club.
A Member who has been suspended will not be eligible for election onto the Committee for a period of 2 years preceding the date of the end of suspension period.
A Member whose name has been removed from the list of Members or who has been suspended pursuant to this Article may within 21 days from the date of such removal or suspension, as the case may be, lodge an appeal In Writing to the Committee.
The provisions in Article 52 (b)-(h) shall apply to an appeal under this Article.
69. Any Member, who is adjudicated a bankrupt, or who compounds with his creditors under any provisions of any Ordinance relating to bankruptcy, or is the subject or citizen of any enemy State or who shall be imprisoned for a criminal offence or shall be dismissed from the public service with disgrace, shall, ipso facto, cease to be a Member, but it shall be lawful for the Committee on the written application of any such person, after due enquiry, to restore his membership of the Club; and on re-admission such person shall not be called upon to pay an application and entrance fee.
70. (a) The first General Meeting shall be held at such time not less than a month or more than three months after the incorporation of the Club, and at such place as the Committee may determine.
(b) An Annual General Meeting shall be held not later than the 31st day of March in every year to receive the Report and to pass the Accounts of the previous year; to elect Officers, the Committee Members and auditors for the ensuing year; and to transact any other business provided at least 21 days' notice of the intention to raise a particular matter under any other business has been given In Writing to the Secretary before the date of the Annual General Meeting. In default of a General Meeting so held a General Meeting may be convened by Members in the same manner as nearly possible as that in which the General Meetings are to be convened by the Committee.
71. The President shall take the chair at every General Meeting of the Club, or if he shall not be present within fifteen minutes after the time appointed or has notified his intention not to be present then the Vice President shall take the chair. Failing these two, the Senior Members present shall choose a Committee Member as Chairman and if no such Committee Member be present or if all present decline to take the chair, then the Senior Members shall choose one of their own number to preside as Chairman.
72. An Annual General Meeting and a meeting called for the passing of a special resolution shall be called by 21 days' notice in writing at the least, and a meeting of the Club other than an Annual General Meeting or a meeting for the passing of a special resolution shall be called by 14 days' notice In Writing at the least. The notice shall be exclusive of the day on which it is served or deemed to be served and of the day for which it is given, and shall specify the place, the day and the hour of meeting and, in case of special business, the general nature of that business and shall be given, in manner hereinafter mentioned or in such other manner, if any, as may be prescribed by the Club in general meeting, to such persons as are, under the Articles of the Club, entitled to receive such notices from the Club:
Provided that a meeting of the Club shall, notwithstanding that it is called by shorter notice than that specified in this Article be deemed to have been duly called if it is so agreed:-
(a) in the case of a meeting called as the Annual General Meeting, by all the Members entitled to attend and vote at the meeting; and
(b) in the case of any other meeting, by a majority in number of the Members having a right to attend and vote at the meeting, being a majority together representing not less than 95 per cent of the total voting rights of all the Members entitled to attend and vote at that meeting.
The accidental omission to give notice of a meeting to, or the non-receipt of notice of a meeting by, any person entitled to receive notice shall not invalidate the proceedings at that meeting.
73. Twenty Senior Members shall from a quorum at all General Meetings. No business shall be transacted at any General Meeting unless a quorum of Members is present at the time when the meeting proceeds to business and continues to be present until the conclusion of the meeting. If within half an hour from the appointed time for the meeting a quorum is not present, the meeting, if convened upon the requisition of Members, shall be dissolved; in any other case it shall stand adjourned to the same day in the next week, at the same time and place, or to such other day and at such other time and place as the Committee may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting the Members present shall be a quorum.
74. The Committee may convene Extraordinary General Meetings specifying in the notice the object or objects for which the Extraordinary General Meeting is called and no business other than that of which notice has been so given shall be brought forward at such Extraordinary General Meeting.
75. The Committee shall call an Extraordinary General Meeting, under the conditions as stated in Article 74, upon such written requisition as provided in Section 113 of the Ordinance, and such requisition with the notice convening the Extraordinary General Meeting shall be posted in the Club House. If the Committee does not convene the same within twenty-one clear days from receiving the requisition, the requisitionists may themselves convene an Extraordinary General Meeting. If at any time there are not within Hong Kong sufficient Committee Members capable of acting to form a quorum, any Committee Member or any two Members of the Club may convene an Extraordinary General Meeting in the same manner as nearly as possible as that in which meetings may be convened by the Committee.
76. Subject to Article 42, no resolution put to an Extraordinary General Meeting shall be deemed to have been carried unless it is approved by a majority of at least three-fourths of the votes of the Members present and voting, each Senior Member having fifty votes and each Member other than a Senior Member one vote.
77. The Chairman of any General Meeting may, with the consent of any General Meeting at which a quorum is present (and shall if so directed by the meeting), adjourn any General Meeting from time to time and from place to place. No business shall be transacted at any adjourned General Meeting other than that left unfinished at the General Meeting from which the adjournment took place. When a General Meeting is adjourned for 30 days or more, notice of the adjourned General Meeting shall be given as in the case of an original meeting. Save as previously stated it shall not be necessary to give any notice of an adjournment or of the business to be transacted at an adjourned General Meeting.
78. Every question to be determined in any General Meeting except an Extraordinary General Meeting shall be determined by a majority of votes, each Senior Member having fifty votes and each Member other than a Senior Member one vote.
79.(a) At any General Meeting a resolution put to the vote of the meeting shall be decided on a show of hands unless a poll is (before or on the declaration of the result of the show of hands) demanded:-
(i) by the Chairman; or
(ii) by at least 2 Members present in person or by proxy; or
(iii) by any Member or Members present in person or by proxy representing not less than one-tenth of the total voting rights of all the Members having the right to vote at the meeting.
(b) Unless a poll be so demanded a declaration by the Chairman that a resolution has on a show of hands been carried or carried unanimously, or by a particular majority, or lost and an entry to that effect in the book containing the minutes of proceedings of the Club shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against such resolution.
(c) The demand for a poll may be withdrawn.
(d) Except as provided in sub-Article (f) hereinbelow, if a poll is duly demanded it shall be taken in such manner as the Chairman directs, and the result of the poll shall be deemed to be the resolution of the meeting at which the poll was demanded.
(e) In the case of an equality of votes, whether on a show of hands or on a poll, the Chairman of the meeting at which the show of hands takes place or at which the poll is demanded, shall be entitled to a second or casting vote.
(f) A poll demanded on the election of a Chairman, or on a question of adjournment, shall be taken forthwith. A poll demanded on any business other than that upon which a poll has been demanded may be proceeded with pending the taking of the poll.
80. A declaration by the Chairman at any General Meeting that a resolution has been carried thereat upon the show of hands or polling shall be conclusive, and an entry to that effect in the Minute Book of the Club shall be sufficient evidence of that fact.
81. All resolutions passed at any General Meeting shall be binding on all Members.
82. Subject to the provision of Section 165 of the Ordinance, every Officer and Committee Member and other officials and servants of the Club shall be entitled to be indemnified in respect of bona fide acts in connection with the management of the Club's affairs, and it shall be the duty of the Committee out of the funds of the Club to pay all costs, losses and expenses which any such Officer, Committee Member, official or servant may incur or become liable to on any contract entered into or act or deed done by him in proper or reasonable discharge of his duties as such Officer, Committee Member, official or servant, or in any way in proper and reasonable discharge of his duties, and the amount for which such indemnity is provided shall immediately attach as a lien on the property of the Club and have priority as between Members over all other claims provided further that none of the assets of the Fund shall be applied either or indirectly in payment of the whole or part of any fine or penalty imposed upon any person by sentence or order of the Court.
83. All matters not specially provided for by these Articles shall be left to the discretion of the Committee whose ruling shall be conclusive and final.
84. Nothing in these Articles shall be altered or varied nor shall additions be made thereto, except by Special Resolution.
85. The provisions of Clauses 8 and 9 of the Memorandum of Association relating to the winding up or dissolution of the Club shall have effect and be observed as if the same were repeated in these Articles.
86. Auditors shall be appointed and their duties regulated in accordance with Sections 131, 132, 133, 140, 140A, 140B and 141 of the Ordinance.
87. A notice may be given by the Club to any Member either personally or by sending it by post to him or to his address, if any, within Hong Kong supplied by him to the Club for the giving of notice to him. Where a notice is sent by post, service of the notice shall be deemed to be effected by properly addressing, prepaying and posting a letter containing the notice, and to have been effected in the case of a notice of a meeting at the expiration of 48 hours after the letter containing the same is posted, and in any other case at the time at which the letter would be delivered in the ordinary course of post.
Amended August 2014
1.1 These Bye-laws are issued by the General Committee under Article 18 of the Club’s Articles of Association and may be altered, added, amended or deleted, at the discretion of the General Committee, subject to the overriding powers of the Members to set aside any Bye-laws through a Special Resolution at a General Meeting of the Members of the Club.
1.2 A printed copy of these Bye-laws together with a copy of the Club’s Memorandum and Articles of Association should be sent to each member upon joining and shall be binding upon them.
1.3 The Memorandum and Articles of Association and these Bye-laws shall together form the basis for the relationship between the Club and Users of the Club. If any inconsistency should arise between the Club’s Memorandum and Articles of Association and these Bye-laws, the former shall take precedence.
1.4 Any question as to the interpretation of these Bye-laws shall be left to the discretion of the General Committee whose decision shall be final.
2.1 The operating hours of the club and the various facilities shall be determined by the General Committee and notified to Members through club notices. The General Committee may vary the operating hours for special occasions and at their discretion.
2.3 Membership cards must be carried at all times on the Club premises and must be produced upon request by any member of the Management staff or General Committee. In the case of the latter, the Committee Member must first identify himself before requesting for the identity of membership. Guests must be accompanied by a member when visiting the club or using the club facilities.
2.4 Members bringing in guests must register them in the Visitors’ Book provided for this purpose and must themself be present all the time. Members will be responsible for the behaviour and actions of their guests whilst in the club. In the event of a Guest committing misconduct, the Member may be held liable. The Club Management staff has full authority to ask the concerned person(s) to leave the Club premises immediately.
2.5 Members and visitors making use of the Club and grounds are expected to exercise reasonable standards of behaviour at all times in the Club premises. The use of foul language is not permitted.
2.6 Any Member who through carelessness or otherwise cause damage to the Club's property shall repair or replace such property at his/her own cost and shall become liable for the amount or value of the property. In the case of a guest, the Member introducing him/her shall be responsible for any such damage.
2.7 The adult accompanying children shall be entirely responsible for the safety and general behaviour of the children. Such adults shall further be responsible for ensuring that the children under their care do not cause unnecessary annoyance to others using the Club.
2.8 The Club will accept no responsibility whatever for any injury, loss or damage sustained by Members, Guests or other persons whilst they or their property are on the Club premises.
2.9 Professional coaching or tuition for a fee or any form of award may only be carried out with prior approval of the General Committee. All charges and the manner of payment shall be determined or approved from time to time by the General Committee, either generally or on a case by case basis.
2.10 Dogs or pet animals shall not be permitted in the Club House.
2.11 The discharge of fireworks, including Chinese fire crackers, shall be strictly prohibited throughout the Club buildings and grounds.
2.14 Members and visitors are not permitted for whatever reasons, to reprimand any member of staff for alleged misconduct, or otherwise, or attempt to countermand any instruction given to staff by the Management or interfere with staff in the execution of their duties. Any complaints shall be reported in writing to the Hon. Secretary who, on the advice of the General Committee, shall take such appropriate measures as are necessary to meet the situation.
2.15 All complaints or suggestions shall be duly signed and addressed in writing to the Hon. Secretary of the Club. Anonymous complaints will not be entertained.
3.1 Convenors of sports sections shall, as soon after the Annual General Meeting as possible, convene a meeting for the purpose of electing a Sub-Committee to serve in the section. Sub-Committees of each sports section shall consist of the Convenor, three Members of the Club, one of whom shall be a Member of the General Committee, together with the Captains and Vice Captains of each of the teams entered in the local leagues.
3.2 Sub-Committees of each non-sports section shall consist of the Convenor and at least three Members of the Club, one of whom shall be a Member of the General Committee, but such Sub-Committee shall not consist of more than ten members, inclusive of the Convenor.
3.4 Each Sub-Committee at the beginning of the season, shall submit an "estimate of funds" required for the upkeep of its respective section of sports, to the General Committee for approval. Such sums approved shall not be exceeded, but the amount may be brought up for review in mid-season, if necessary.
3.5 The Sub-Committee of each section of sports, through the Club Manager, shall be responsible for all gear and equipment purchased during the season. Being the property of the Club, an inventory shall be kept of all these articles.
3.6 Each Convenor shall render an inventory of all gear and equipment to the General Committee at the beginning of a season. Such inventory shall be checked in conjunction with the Hon. Treasurer and the Grounds or House Convenors concerned, at the end of the season. Articles shall not be written off unless approved by the General Committee.
3.7 The Convenors of each section of sports shall not automatically become captains in their respective sports.
3.8 The Convenors of each section shall take the Chair at their respective Sub-Committee Meetings and shall be responsible for filing a report with the Hon. Secretary within three days of such meetings, of all the business transacted thereat. Such reports shall be filed for record purposes and circulated where necessary for the information of the General Committee.
3.9 The Convenors of each section shall file a notice of their respective Sub-Committee meetings with the Hon. Secretary at least 48 hours, before the meeting is convened, for the information of the General Committee. The Officers of the Club shall be ex-officios of all Sub-Committee meetings.
3.10 All files maintained by Convenors and their Sub-Committees during their term of office must be turned in to the Hon. Secretary at least four days before the Annual General Meeting is held. Such files shall be retained in the Club Office for record purposes.
4 POWERS OF THE SUB-COMMITTEES
4.1 Sub-Committees shall have the powers to:
(a) decide on the number of teams to be entered in Association League matches and/or friendly matches with other clubs subject to the approval of the General Committee;
(b) appoint and invite Captains and Vice Captains for each team if necessary;
(c) select representative teams with the assistance of the respective Captains;
(d) decide the days of the weeks when the court/green/grounds shall be opened/closed; (Notice of such decision to be appropriately displayed at the grounds and in the Club House)
(e) decide on the opening/closing hours of the court/green/grounds; (Notice of such decision to be appropriately displayed at the grounds and in the Club House)
(f) reserve court/green/grounds for special games or competitions;
5 BAR AND CATERING
5.1 Food, provisions, wines and liquors shall not be brought into the Club Premises for consumption. For special occasions where outside food or beverages need to be brought into the club for consumption, members must seek the prior approval of the Bar Convenor or the Hon. Secretary.
5.2 Wines or liquors brought into the Club for consumption shall be subject to a corkage charge, the rate of which shall be determined by the Bar Sub-Committee with the approval of the General Committee.
5.3 The prices of refreshments and all other drinks shall be regulated from time to time by the Bar Sub-Committee upon prior approval of the General Committee.
5.4 A price list of all food and drinks items, signed by the Bar Convenor, shall be available at all times at the Bar for information of members.
5.5 Snacks may be consumed in the bar; however the consumption of meals in the bar is not permitted.
5.6 All members must present their Membership Card before ordering drinks and food. The member’s card will be kept at the bar counter and returned to the member when the bill is signed.
5.7 The Bar Convenor shall, in conjunction with the Club Manager, regulate the working hours of the Bar and Kitchen staff.
5.8 Dress may be casual but anyone participating in energetic sports will be expected to shower and change subsequent to any game before entering the bar and dining room at any time.
5.9 Sports bags must not be placed on the sofa or chairs/tables in the Bar or Dining Room. This causes inconvenience to other users of the club facilities. The sports bags should be placed in the Store Rack provided in the Badminton Hall.
5.10 No alcoholic beverages shall be served to any person who is under 18 years of age.
5.11 Children under 16 years of age are not allowed to stay in the Bar.
6.1 The House Convenor, through the Club Manager, shall be responsible for the condition and repairs to the Club House, furniture, fittings, appliances, etc.
6.2 The House Convenor, through the Club Manager, shall see that the Club House, patio and court-yard are in a neat, sanitary, orderly and presentable state and shall take all necessary steps to ensure the Club staff carry out this work.
6.3 The Club Manager shall regulate the working hours of the House staff.
6.4 Certain areas of the Club may be classified as non-smoking areas at the discretion of the General Committee.
6.5 Under no circumstances shall Members order the House staff to perform personal errands outside the Club's premises.
6.6 The Ladies Changing Room shall be "Out of Bounds" to all male Members, male visitors and male children over five years of age.
6.7 Boys over the age of five are not permitted in the Ladies Changing Room and girls over the age of five are not permitted in the Men’s Changing Room.
6.8 The Kitchen shall be "Out of Bounds" to all Members and guests.
6.9 The roof of the Club House and the staff quarters shall be "Out of Bounds" to all Members and guests.
6.11 The Club Manager shall maintain an inventory of all Club furniture, fittings, appliances, gear and equipment and be responsible for their maintenance.
6.12 Members leaving articles in the Club premises shall do so at their own risk. The Club shall not be responsible for loss of or damage to any such articles.
6.13 Members shall not hang their clothings overnight in the changing room. Any clothing found will be collected by the Club staff first thing in the morning and if not claimed within 48 hours, will be discarded as unwanted materials.
7.1 The Club Grounds shall include the Lawn Bowls Green, the Tennis Courts and the Artificial Turf Pitch.
7.2 The Grounds Convenor, with the assistance of his Sub-Committee, shall decide on the opening and closing of the Grounds. In the event that a League Game is scheduled then the Sports Convenor concerned shall decide.
7.3 Closing of the Lawn Bowls Green and/or Artificial Turf Pitch will be indicated by sign(s) displayed on the grounds.
7.4 The Grounds Convenor shall, in conjunction with the field games Convenors concerned, regulate the working hours of the Grounds staff.
7.5 The Grounds Convenor shall, with the assistance of his Sub-Committee, exercise such supervision as is necessary over the work of the Grounds staff.
7.6 Under no circumstances shall Members order the Grounds staff to perform personal errands outside the Club's premises.
7.7 The flying of kites and riding of bicycles, tricycles etc. shall not be permitted on the Club grounds or inside the Club House.
7.8 It is strictly forbidden to pick flowers, throw stones, rubbish or indulge in other childish pranks whilst at the Club.
7.9 Children of non-Family Members shall not be permitted to make use of any Club gear or equipment nor play any ball games in the Club. Children of Family Members may use such gears and equipment, provided that it is safe for them to use the gears and equipment and where justify they should use them under the supervision of an adult.
7.10 Parents of children who have broken, damaged or disfigured any Club property shall either replace such damaged property or pay for the cost of such replacement on demand by the Hon. Treasurer.
7.11 The Club Manager shall ensure that an inventory record is kept of all grounds gears and equipment and ensure that they are properly maintained and serviced. The Club Manager through the grounds staff will be responsible for issuing and returning for storage all gear and equipment used by the sports sections.
7.12 Members leaving articles (such as lawn bowls, shoes, tennis rackets, etc.) in the Club store house and grounds shall do so at their own risk. The Club shall not be responsible for the loss of or damage to any such articles.
8 ARTIFICIAL TURF PITCH
8.1 The pitch hire charges and floodlight charges are payable at rates decided by the General Committee from time to time.
8.2 Appropriate footwear (clean rubber-soled sports shoes, football studded boots or moulded boots or hockey type moulded astro shoes) must be worn on the pitch. Metal studs are not permitted.
8.3 Smoking is not permitted on any part of the pitch.
8.4 Players must not change on the grass area or the patio; they must use the Changing Rooms in the club house.
8.5 Users of the facility shall be suitably attired and observe a minimum dress standard of shorts and T-shirt.
8.6 No food or refreshment is permitted on the facility. Water, however, may be consumed.
8.7 The Manager shall cause maintenance of the facility to be carried out regularly and in any case not less than once a week.
9.1 All members and individual users are responsible for obtaining their own safety training before using any equipment in the gym. Members are hereby notified that the use of any equipment in the gym is entirely at their own risk. The IRC will not be held responsible for any injury caused by use of the gym equipment.
9.2 All persons must sign the Attendance Record on entry to the gym.
9.3 No guests are permitted in the gym.
9.4 Children under the age of 16 are not permitted to use the gym.
9.5 Only gym shoes, tennis shoes or trainers may be worn in the gym.
9.6 Users of the gym shall be suitably attired and observe a minimum dress standard of shorts, T-shirt and appropriate foot wear.
9.7 No food is permitted in the gym. Water, however, may be consumed.
9.8 Users must provide and use a personal towel when lying or sitting on gym equipment and must wipe down and clean the equipment after use.
9.9 Weights must be used in a controlled manner and must not be bounced or dropped and in the case of freestanding weights they must be returned to their correct storage area following use.
9.10 The Manager shall cause proper cleaning of the facility to be carried out regularly and in any case not less than three times a week.
9.11 No bags or personal belongings of any kind are permitted to be brought/left in the gym; all personal belongings may be stored/left in the appropriate changing rooms/lockers.
9.12 The Manager shall cause proper equipment maintenance to be carried out regularly and in any case not less than once per week.
10.1 The Cricket Convenor, with the advice of the Cricket Sub-Committee, shall recommend to the General Committee the number of teams to be entered in the Hong Kong Cricket Association Leagues and shall select the players for all representative, league or friendly games.
10.2 The Cricket Convenor, or in his absence, a Senior Member on the Cricket Sub-Committee or any member of the Cricket Sub-Committee having obtained the prior consent of the Cricket Convenor, shall have the power to close practice sessions whenever he deems the conditions unfit for practice.
10.3 If practice sessions cannot be arranged in the Club premises, the Cricket Convenor may arrange practice sessions at another suitable venue and the Club shall bear the costs of hiring such facilities subject to the approval of the General Committee.
10.4 The cricket net hire charges and floodlight charges are payable at rates decided by the General Committee from time to time.
10.5 Non-members shall only be allowed to play provided Article 68 of the Club’s Articles of Association governing the number of visits by non-members per month/year has not been contravened.
10.6 Cricket shall not be played in the immediate vicinity of the Club House.
10.7 Cricket shall be practiced only at the nets or on the Artificial Turf Pitch.
10.8 Children shall not be permitted to play with cricket bats and balls in the Club premises and grounds without supervision by an adult member or an approved person.
11.1 The Tennis Convenor, with the advice of the Tennis Sub-Committee, shall recommend to the General Committee the number of teams to be entered in the Hong Kong Tennis Association League and shall select the players for all representative, league or friendly games.
11.3 Court hire charges and floodlight charges are payable at rates decided by the General Committee from time to time.
11.4 Players must wear proper tennis attire and NON-MARKING rubber-soled shoes (without heels) when playing tennis.
11.5 Players must wipe their shoes using the mat before they enter the courts.
11.6 Smoking is not allowed inside the courts.
11.7 Drinks (except water), food, glasses and chairs are not allowed to be brought into the courts.
11.8 Players must not use more than 6 tennis balls for one court except for approved coaching activities.
11.9 Persons wearing leather shoes or high heeled shoes are not allowed to enter the courts.
11.10 Children under the age of 10 are not permitted to enter or play tennis on any of the courts unless accompanied by an adult or the Club’s Tennis Coach.
11.11 Players, waiting for their turn, must wait outside the courts.
11.12 Court bookings are divided into day sessions and evening sessions.
11.13 All day sessions are free of charge for members. A fee is payable for usage of courts during the evening sessions (i.e. with floodlights). Members are allowed to bring guests for either or both sessions on payment of the prescribed guest fees.
11.14 Sessions shall be hourly, except as stated in Bye-law 11.16.
11.15 An Open Court System will be maintained for Saturdays, Sundays and Public Holidays from 2:00 pm to 7:00 pm in summer (April to October) and from 2:00 pm to 6:00 pm in winter (November to March).
11.16 During the operation of the Open Court System:
a. Only doubles play is allowed unless there are empty courts and no one waiting; and
b. Each session must not exceed 45 minutes for each court, but they can occupy a court
11.17 Players are recommended not to use the courts when they are wet. The Club accepts no responsibility for any injuries or accidents that may occur.
11.18 Non-members shall only be allowed to play provided Article 68 of the Club’s Articles of Association governing the number of visits by non-members per month/year has not been contravened.
11.19 Bookings: Advance booking may be made in person or by telephone, at the Club Office, giving the Member's Account Number, seven days in advance on Monday - Friday, except Public Holidays. However, priority will be given to Club Team Practices, and League Matches. A "No Show" charge of $100.00 for Members will be levied for failing to turn-up for their booking, unless 24-hours cancellation request is made to the Club.
11.20 A member is eligible to make advance-booking once on each day (for one-hour), but may make booking for another hour, provided he/she has used up the previous booking.
12 LAWN BOWLS
12.1 The Lawn Bowls Convenor, with the advice of the Lawn Bowls Sub-Committee, shall recommend to the General Committee the number of teams to be entered in the Hong Kong Lawn Bowls Association League and shall select the players for all representative, league or friendly games.
12.2 Players selected for a particular team shall represent the club in that team irrespective of the division of the HKLBA league that the team is entered. Players will be informed, at the start of the league season, the team they have been selected in and are expected to give priority to playing for that team throughout the season.
12.3 The Lawn Bowls Convenor, or in his absence, a Senior Member of the Lawn Bowls Sub-Committee or any member of the Lawn Bowls Sub-Committee, having obtained prior consent of the Lawn Bowls Convenor, shall have the power to declare the green closed whenever he deems it unfit for play; and notice to this effect shall be considered as being served by the display of the "Green Closed" signboard at the green.
12.4 The Grounds Supervisor is the person with the authority to determine the need for changing the direction of the lanes as conditions justify, normally about once a fortnight.
12.5 Any objection to the changes made by the Grounds Supervisor must be raised with the Lawn Bowls Convenor, who will decide after consultation with the Grounds Supervisor to accept or reject the objection.
12.6 Not more than 4 lanes will be open on practice days on Thursdays. Floodlights will only be switched on if 8 or more players are practicing at the time. Only members of the Club are permitted to use the green on practice days (i.e. no guests).
12.7 The senior most member of the Lawn Bowls Sub-Committee present at the time or, in the absence of any Lawn Bowls Sub-Committee members, the captain of a lawn bowls team, may decide to close or open additional lanes on practice nights as conditions justify.
12.8. The green will be closed on Monday and Friday. If Monday is a public holiday, it will remain open and closed the next working day. If Friday is a public holiday, the green will remain open. On Sunday and Public Holiday it will open at 12:00 noon. On other days, it will open at 2:00 pm.
12.9 If a lane is closed for maintenance or other reasons, no member will be allowed to use the lane. Any objection to the closure should be raised with the Club Manager, who will consult with the Lawn Bowls and Grounds Convenor for a decision on the closure.
12.10 Only proper lawn bowls shoes or shoes with flat under-sole and no groove are allowed on the green. Anyone observed not wearing proper shoes, or contravening other bye-laws, will be asked by the Convenor, or in his absence, by a senior player, to stop using the green. If the matter cannot be resolved, the Club Manager shall have the authority to deal with it.
12.11 Children under the age of 10 shall not be permitted to play with lawn bowls woods on the green.
12.12 Charges for the use of the lawn bowls green and floodlights are payable at rates decided by the General Committee from time to time.
12.13 Non-members shall only be allowed to play provided Article 68 of the Club’s Articles of Association governing the number of visits by non-members per month/year has not been contravened.
12.14 Non-member must be in the company of the member for the duration of play.
12.15 Not more than two rinks will be allocated to guests at anyone time.
12.16 Only members may use the club green as the home green for National Competitions. All players must be members of the Club.
12.17 Entries to National Competitions must be by Club members. Non-members are not permitted to join through the Club.
13.1 The Hockey Convenor, with the advice of the Hockey Sub-Committee, shall recommend to the General Committee the number of teams to be entered in the Hong Kong Hockey Association League and shall select the players for all representative, league or friendly games.
13.2 Hockey is permitted to be played only on the Artificial Turf Pitch.
13.3 The Sub-Committee shall have the power to designate certain day/hours of the week for practice by the Club’s team and only members who have been invited to such practice shall be allowed to take part.
13.4 If practice sessions cannot be arranged in the club premises, the Hockey Convenor may arrange practice sessions at another suitable venue and the club shall bear the costs of hiring such facilities subject to the approval of the General Committee.
13.5 The hiring charges for the use of the Artificial Turf Pitch for hockey are payable at rates decided by the General Committee from time to time.
13.6 Non-members shall only be allowed to play provided Article 68 of the Club’s Articles of Association governing the number of visits by non-members per month/year has not been contravened.
14.1 The Badminton Convenor, with the advice of the Badminton Sub-Committee, shall recommend to the General Committee the number of teams to be entered in the Hong Kong Badminton Association league and Tournaments and shall select the players for all representative, league and friendly games.
14.3 Sessions may be booked in person at the Manager’s Office or by telephoning the office between the hours of 9:00 am and 10:00 pm.
14.4 Sessions may only be booked up to one week in advance. It is not permissible to book sessions on behalf of another player. The name and membership number of the member shall be recorded on the booking register.
14.5 It is not permissible for a singles player to book consecutive sessions, or for one singles player to book a session and his/her opponent to book the following session in order that they may play two or more consecutive sessions. If there is no prior booking for a second or third session, the players may continue to use the court.
14.6 When activities authorised by the Club Management extend beyond the allotted session time, they shall have priority over the personal bookings.
14.7 If a booked facility is not being used within 10 minutes after commencement of a session, by the player booked or a Member who is a partner or opponent of the player booked, the booking may be cancelled (in which case it shall be deemed to be a no-show) and the other players may use the facility for that session.
14.8 It is permissible to book two consecutive sessions for non-singles play provided the names of two of the players are used.
14.9 Members can book a maximum of two sessions on any one day.
14.10 Professional coaching for players must be arranged only with coaches approved or appointed by the Management or the General Committee. A fee may be levied at the discretion of the Committee.
14.11 The time given by the clock in the badminton hall shall be the official time in the event of any dispute on timing.
14.12 Players must wear appropriate badminton clothing (no vests or singlets are allowed for men) and suitable badminton or sports shoes without heals and with non-marking soles.
14.13 The following shall apply to cancellations:
(a) A booking which is subsequently not required must be cancelled at the earliest
(b) Bookings may be cancelled through the Manager’s Office either in person or by
(c) Cancellation of a booking with less than 24 hours before a booked session (which
14.14 Management reserves the right to cancel any booking if the badminton hall is required for a Club function or an outdoor social function affected by inclement weather. In such circumstance, Management will inform the member at the earliest convenience.
14.15 Non-members shall only be allowed to play provided Article 68 of the Club’s Articles of Association governing the number of visits by non-members per month/year has not been contravened.
14.16 To avoid any accident which can be serious if a person is hit by a badminton racquet, no other activity shall be allowed in the Club hall when the court is open for play. Parents should ensure that their children do not walk too close to the badminton court when play is in progress, as neither the Club nor the players can be held responsible for any injury sustained by non-participants.
15 SPORTS MEMBERSHIP
15.1 Sports membership may be offered to a sports person capable of playing at a high team level and recommended by the respective Sport Convenor for the purposes of participating in the sport on behalf of the Club.
15.2 Persons admitted as a Sports Member will pay an Entrance Fee of 50% of the rate for Subscriber Member and a monthly Subscription at the full rate for Subscriber Member, including any levy imposed by the General Committee from time to time.
15.3 Persons admitted as a Sports Member will be required to sign a Commitment Pledge to play for the Club, if selected, for a period of not less than three continuous years.
15.4 A Sports Member shall have no voting rights whilst being a Sports Member.
15.5 A Sports Member, on satisfactory completion of the three years’ period, may transfer to Full Member in the appropriate category with the same privileges as those in that category. On transfer to Full Member, he/she will not be required to pay the balance 50% of the original entrance fee.
15.6 The Sports Member may, by payment of the balance 50% of the original entrance fee, apply for transfer to Full Member at any time wherein the terms and conditions of Sports Member will no longer apply.
15.7 The performance and commitment of the Sports Member to participating in the sports on behalf of the Club will be reviewed by the Sports Convenor and reported to the General Committee at six-monthly intervals.
16.1 The Social Convenor shall obtain prior approval of the General Committee before organising a social function in the Club.
16.2 A Statement of Income and Expenditure (supported by receipts and vouchers) shall be prepared by the Social Convenor supported by the Social Sub-Committee and submitted to the General Committee at its first meeting in the month following that in which the social function was held.
16.3 The net income from each social function shall be handed over to the Hon. Treasurer as soon after that function as possible; such net income to be shown in a separate account.
16.4 The net income or net loss of a social function shall be transferred to the Club's general account at the end of each fiscal year.
16.5 All donations in cash or in kind towards any social function shall be acknowledged by the Social Convenor or the Hon. Treasurer and credited to the account of that function.
16.6 When private functions held at IRC are expected to run longer than the closing time of the Club, the party organiser is required to inform the Club Manager or the duty Club Steward before 10:30 pm of the same evening so that arrangements can be made for the Club Steward to stay behind for late lock-up, subject to a maximum of three hours only.
16.7 The charges for the overtime for Club Stewards and F&B staff are HK$300 per hour or part of an hour subject to a minimum of one hour. The overtime rate may be varied by the General Committee from time to time. .
Television in Bar and Patio
16.8 Only sports events (including horse racing) and local news can be viewed, with sports events taking priority.
16.9 Members and Guests are not permitted to operate or touch the system in any manner or form.
16.10 The operation of the appliances and sound system is the responsibility of the Club Staff and Committee Members duly authorised by the General Committee.
16.11 The sound volume must be kept at a level as not to disturb others.
Card and Mah-jong Playing
16.12 Two rooms have been provided for the playing of cards and mah-jong. Members who wish to use the rooms for the purpose should book with the Club Manager in advance.
16.13 There is no charge for members. A fee will be charged for a guest. The Guest Fee will be determined by the General Committee from time to time and will be announced through club notices.
16.14 When booking the card/mah-jong room, members should inform the Club Manager the number of guests invited. The Member’s account will be charged accordingly.
16.15 Members and guests using the rooms shall refrain from using foul language and making unnecessary noise causing annoyance and inconvenience to others.
16.16 Children shall not be permitted in the rooms when card/mah-jong playing is taking place.
16.17 Children under 18 years of age shall not be permitted to play mahjong or card games.
17 CAR PARKING
17.1 The Club has limited car parking spaces for Members. Members who park their cars in the car park shall do so at their own risk. Members shall pay the appropriate car-parking fee which is stipulated on the Club’s Notice Board.
17.3 Members must be in the Club premises during the period their car is parked in the Club. Members are not permitted to use the car park for the sake of convenience, e.g. shopping or visiting other facilities in the vicinity.
18 GUEST FEE
18.1 Members who wish to bring guests to participate in any game in the Club premises shall have to pay a “Guest Fee” to cover the particular game in which the guest plays. If the guest plays another type of game, a second “Guest Fee” shall be paid.
18.2 The amount of "Guest Fee" shall be decided by the General Committee.
18.3 The guest fee will be charged to the Member’s account.
19.1 Children of Members or visitors, other than Family and Associate Members of the Club, shall not be permitted to make use of the Club's recreational facilities, unless accompanied by their parents. Parents shall be responsible for their children's behaviour in the Club House and grounds and shall be liable to the Club for any damage, disturbance or annoyance caused by their children.
19.2 The riding of bicycles, tricycles, and flying of kites shall not be permitted on the Club grounds or inside the Club House.
19.3 Members or visitors bringing children to the Club shall see to it that:
a) the children do not endanger themselves by getting too near to a ball game in progress;
b) the children do not participate in games within or in the vicinity of the Club House;
c) the children do not get on to the roof of the Club House;
d) the children do not climb on or tear down any trees or plants at the Club grounds.
20 DRESS CODE
20.1 All Members and guests must observe an appropriate standard of dress at all times in the Club premises.
20.2 Persons must wear footwear when entering the club and whilst on the Club premises. In this context, flip-flops (does not apply to ladies slippers) are strictly forbidden where both entry and/or service will be refused by the Club staff.
20.3 Whilst training kit (trainers & vests) is allowed on the Club premises, entry to the Bar/Dining Room is not allowed. Soiled clothing and sleeveless shirts or singlets for Men are not permitted in the Bar/Dining Room.
20.4 Persons in sweaty or wet sports attire are not permitted to sit or remain at length in the Bar/Dining Room. Persons must not remove their footwear or rest their legs on the chairs/bar stools in the Bar/ Dining Room.
21.2 The Club shall not be responsible for the safe custody of locker keys once they are issued. Members not having a locker are advised to deposit valuable articles with the Club Manager/Steward for safe custody.
21.3 The Club shall not be responsible for the damage to or the loss of any articles left in the Changing Rooms.
- E N D -
Members of the Indian Recreation Club enjoy reciprocal privileges at the Clubs listed below. To take advantage of this special benefit, members are asked to apply for an introductory letter from the Club Manager. An Introductory Letter should be presented to the Reciprocal Club’s Front Desk, where it be exchanged for a Visitor’s Club Card.
Reciprocal Clubs require accounts are settled prior to your departure, either by cash or credit card. Charges cannot be transferred to your IRC account.
MIA Centre For Sports And Recreation
Reciprocal Signing Rights in Hong Kong
In Hong Kong, Members of the Indian Recreation Club are allowed to sign chits for food and drinks when they participate in any official sports activities at Club de Recreio, 20 Gascoigne Road, King’s Park, Kowloon. Members must produce their IRC membership card for identification before their orders are accepted.
13 January 2016